MTP+Trip+2013

=Trip Overview= MTP Participants Information Survey -> Please complete the survey before **MARCH 7th** so R&S can have a copy as well. Thanks.
 * April 19-22 (Missing Friday and Monday), 4 Days 3 Nights
 * Estimated Cost: ~3500 RMB
 * Trip activities: tree planting, pruning, souvenir shopping, and a brief information session on the project

=List of participants=

Students

 * = **Name** ||= **Grade** ||= **Passport** ||= **Waivers for** **SAS** ||= **Waivers for R&S** ||= **Payment** ||
 * < Nicholas Foo ||< 11 ||= ✓ ||= ✓ ||= ✓ ||= ✓ ||
 * < Ji-in Kim ||< 12 ||= ✓ ||= ✓ ||= ✓ ||= ✓ ||
 * < Crystal Lee ||< 12 ||= ✓ ||= ✓  ||= ✓ ||= ✓ ||
 * < Sally Lee ||< 12 ||= ✓ ||= ✓ ||= ✓ ||=  ||
 * < Annabelle Lin ||< 12 ||= ✓ ||= ✓ ||= ✓ ||=  ||
 * < Grace Lu ||< 11 ||= ✓ ||= ✓ ||= ✓ ||= ✓ ||
 * < Stephane Pan ||< 12 ||= ✓ ||= ✓ ||= ✓ ||= ✓ ||
 * < ∆aniel Ruan ||< 11 ||= ✓ ||= ✓ ||= ✓ ||= ✓ ||
 * < Yena Shin ||< 11 ||= ✓ ||= ✓ ||= ✓ ||= ✓ ||
 * < Luke Wang ||< 12 ||= ✓ ||= ✓ ||= ✓ ||= ✓ ||

Teachers

 * = **Name** ||= **Passport** ||= **Waivers for R&S** ||= **Payment** ||
 * Ms. Horner ||= ✓ ||= ✓ ||=  ||
 * Mr. Manning ||= ✓ ||= ✓ ||=  ||
 * Mr. Nordmeyer ||= ✓ ||= ✓ ||=  ||
 * Ms. Som ||= ✓ ||= ✓ ||=  ||
 * Note:**
 * ** teacher waivers sent to Natasha **
 * ** email sent to Mr. Parham - waiting for payment to transfer to our club account **

=**To Dos**= __Long Before the Trip (3 months+)__
 * Coordinate with R&S Puxi for when SAS will go on the trip - December (President or VP)
 * Reserve trip spots + check trip date with MTP coordinator - ~December (Sponsor)
 * Check account balance for estimated number of people we can send - ~January (Treasurer)

__Before the Trip (1-3 months)__
 * Send out MTP trip interest form to students - January 24
 * Collect MTP trip interest form - February 7
 * Get R&S required documents from MTP coordinator - February 18
 * Send out information regarding travel document, transportation waiver and R&S required travel forms to students - February 21
 * Send out information to students about R&S organized MTP info session - Awaiting R&S notification
 * Send a letter to parents with all cost details
 * Organize a MTP info session for participants - February 19, 22, 26 or March 1
 * **Send ALL tree donation to R&S - March 1 (Treasurer)**
 * Collect student travel documents + R&S liability waiver form + copy of payment receipt - March 7

__Pre Trip (1-4 weeks)__
 * Roommate selection - March 11-15
 * Send home a "fridge card" with students so their parents have emergency contact information and accurate flight information.(2 weeks before)
 * Organize a lunch/break meeting regarding trip reminders, and any updated flight information - March 18-22

__Week of the Trip__
 * Final trip meeting during R&S meeting - April 18
 * Prepare first aid kit - Sponsor